How to Generate Intra-State E-Way Bill

Intra-state E-way bill has been rolled out across the country starting with Karnataka that implemented it on 1st April, 2018. E-way bill or Electronic Way bill (EWB) is required to be generated for intra-state transportation of goods worth more than Rs. 50,000 barring some exceptions wherein it must be generated even for goods valued at less than Rs.50,000. Under the GST regime a common portal has been created for the generation of an E-way bill number which is assigned to the Seller, the Recipient, and the Transporter. The E-way bill will reduce the time taken for paper work and prevent tax evasions. The E-way bill is a first towards the GST council’s plan to roll out a single bill across all states.

E-way bill is applicable to transport companies, individual goods carriers and businessmen who frequently carry goods from one point to another. E-way bills will ease and fasten the transport of goods by eliminating multiple visits by the transporters to different tax offices or checkpoints for permits.

Following are the various ways you can generate an E-way bill

  1. Via web
  2. Via SMS
  3. Via Android app
  4. Via bulk generation facility
  5. By Site-to-site integration with the NIC E-way bill portal
  6. Through a GSP (Goods and Services Tax Suvidha Provider)

Requirements for generation of E-way bill

  1. Registration on the EWB portal
  2. The Invoice/ Bill/ Challan related to the consignment of goods
  3. If by road transport – Transporter Id or the vehicle number.
  4. If by rail, air or ship – Transporter Id, transport document number and date

Procedure:

Step 1: – Login to E-way bill portal at https://ewaybillgst.gov.in/login.aspx

Step 2: – Enter your username, password and captcha code, click on ‘Login’

Step 3: – Click on ‘Generate new’ under ‘E-way bill’ under the header option

Step 4: – Enter the following fields on the screen:

  • Transaction Type:
  • Click on ‘Outward’ if you are a supplier.
  • Click on ‘Inward’ if you are a recipient.
  • Sub-type: Select the relevant sub-type applicable to you:

If transaction type selected is Outward, following sub-types appear:

  1. Supply
  2. Export
  3. Job work
  4. SKD/CKD (for damaged goods)
  5. Recipient not known
  6. For own use
  7. Exhibition or fares
  8. Line Sales
  9. Others

If transaction type selected is Inward, following sub-types appear:

  1. Supply
  2. Export
  3. Job work
  4. SKD/CKD (For damaged goods)
  5. Sales returns
  6. For own use
  7. Exhibition or fares
  8. Others

Step 5: – Document Date: Select the date of Invoice or challan

  • From/ To: depending on whether you are a supplier or a recipient, enter the to / From section details.
  • Transportation details: Mention the type of transport – whether by road/ rail/ ship/ air and the approx. distance in KMs.
  • Provide: – Transporter name, transporter ID, transporter Doc. No. & date or vehicle number

Step 6: Click on ‘Submit’.
The system validates the data entered and shows up an error, if any. Otherwise, your request is processed and the E-way bill in Form EWB-01 form with a unique 12-digit number is generated.

Generating E-way bills is compulsory, and non-compliance may lead to severe penalties. In case you have more questions regarding E-way bills, you can go through our E-way bill FAQs or write to us. Vayana network is one of the first GST Suvidha Providers (GSP) in the country that delivers seamless access to the NIC portal for easy E-way bill compliance.

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