Q. Do we have to change our current business workflow and systems?

Vayana Network will work with the company to ensure that we integrate to current business processes and workflows.

Q. Can we use existing digital signatures or do we have to procure new ones for this program?

If you have digital signatures issued by an authorized provider – then there is no need to procure a new signature. If you do not have a digital signature – Vayana Network will facilitate procurement of the required signature from the authorized providers.

Q. How can we track our transactions?

Vayana Network will provide the Buyer, Seller and the Financing Partner daily reports that include an overall dashboard and detailed invoice level reconciliation information with all their Trading Partners.

Q. Does Vayana Network do any Financing?

No. The Financing will be done by the Financing Partner associated with that specific program. Vayana Network will work with the Buyer, Seller and Financing Institution to create the network and facilitate the flow of trade documents electronically through our network.

Q. Is information shared through the network secure?

YES. Vayana Network adheres to highest standards of confidentiality and data privacy. Vayana Network is also PCI DSS compliant and ISO 27001:2013 certified.

Q. Any software or hardware to be purchased by Factor or their Clients?

No – this is offered as a Service to the Factors – no capital investment required

Q. Is there any charge on the Client or the Debtor?

No. Clients or Debtors do not pay any charge.

Q. What are the fees for this service to the Factor?

There is a fee based on the value of invoices purchased through the Vayana Network’s Tracking services.

Q. Will Vayana Network install any software at Client and Debtor premises?

No. Vayana Network will not install any software at Client and Debtor premises.

Q. Will Vayana Network contact Debtors for this Service?

No. All conversations with Debtors will happen only through Clients. If Factor specifically requests Vayana Network to do this, it will be offered as part of the Service.

Q. Will Vayana Network contact Clients for this Service?

Vayana Network can do this on behalf of the Factor.

Q. What the Clients should do to start using this Service?

The Clients should give some sample invoice formats for Vayana Network to map. Clients can upload the invoice electronically through a secured access portal or by sending an email to a pre-registered mail box or by printing through a virtual printer.

Q. What the Debtors should do to use this Service?

No efforts from Debtor required. They will receive invoice information through email with a link. Debtor will just have to click on the link and add their comments or indicate their approval.

Q. Can Debtors be provided with secured access to the portal to view their Invoices?

Yes. If the Factor/Client requests, it can be provided as part of the Service.

Q. Can the entire Verification Service be outsourced to Vayana Network?

Yes. Vayana Network can manage the entire verification service on behalf of the factor based on the requirements of the Factor

Q. How secure is the data on the network?

Our service hosted out of the Amazon cloud Amazon Web Services(AWS), have multiple levels of firewalls at AWS level and at application level, all data transfers happen securely through SSL. More details will be provided separately if required.

Q. Can the Network scale and is there any investment required from the Factor for larger volumes?

Vayana Network already handles thousands of invoices every month. The cloud architecture ensures that the hardware can be scaled as per the volumes going through the network. Vayana Network manages this entire process at no extra cost or effort from the Factor.

Q. What is an ASP?

ASP is an ApplicationService Provider.

ASP (Application Service Provider) helps Taxpayers prepare and file GST returns onto GST Network, through its integration with Govt. authorized GST Suvidha Provider (GSP).

Q. What is the role of an ASP?

ASP provides an application to taxpayers to facilitate GST return preparation, return data validation, filing and other value added services such as extraction and integration services with ERP systems, tax determination, audit & advisory etc.

Q. Is it important to have an ASP to access GSTN?

Communication to GSTN can be done in 2 ways:

By directly logging in to the GST portal and keying in the data
By going via a GSP that is authorized to connect with GSTN
The ASP synthesizes and encrypts the data making it ready for communication to GSTN using the published APIs via GSP.

Q. Which are the GSTRs that can be filed using Vayana ASP?
  • GSTR1: Details of Outward Supplies
  • GSTR 2: Details of Inward Supplies
  • GSTR 3: Monthly Return
  • GSTR 3B: Monthly Summary Return
Q. How can we manage to procure this ASP?

Vayana ASP is separately licensed. Please contact us to learn more

Q. What is a GSP?

GSP stands for GST Suvidha Provider. It is the first layer which has direct, secure and integrated access to the GST Network (GSTN). GSPs are government authorised.

Q. What is an ASP?

ASP stands for Application Service Provider. ASPs provide a GST application for corporate users to manage their compliance workflow.

Q. Can a Corporate connect directly to GSTN?

Yes. GSTN has a G2B web portal. However, larger enterprises having a few thousand invoices monthly can find web portal use cumbersome.

Q. Can a Corporate directly connect to GSP? Is ASP required?

Corporates cannot upload files or data in any other format directly to GSP. It is advisable that corporates select a GSP and an ASP. The GSP is only a pass-through gateway which mirrors the GSTN APIs through its interface and expects API calls as per the format published by GSTN.

Q. Where is Vayana GSP deployed?

Vayana GSP is deployed on the cloud i.e. on Amazon Web Services’ (AWS) data centres located in Mumbai. Our GSP application deployed at AWS is further integrated to GSTN data centres which are located at Delhi and Bangalore, through MPLS network.

Q. How does Vayana GSP ensure client data security?

GSTN has implemented a security framework which uses strong security algorithms and practices used industry-wide. Vayana GSP cannot read and store the taxpayer data.
All API endpoints are accessible over HTTPS. This ensures transmission security.

It enforces that all communications post the OTP request be encrypted and sent over the wire. The encrypted data can be decrypted only by GSTN
It provides responses which are encrypted and can be decrypted only by keys that you receive during authentication.

Q. How does Vayana GSP ensure that it has the required capacity to handle large data traffic, especially during peak period of return filing windows?

Vayana GSP has built multiple levels of redundancies to ensure it has the required capacity to handle very large data traffic, even during peak periods:

Vayana GSP is deployed with multiple availability zones of AWS, with a load balancing server, which distributes the data traffic between the multiple GSP servers
There is continuous monitoring of data traffic and automated scaling up of the server farm on AWS
There is a continuous replication of log data between the multiple AWS data centres hosting Vayana GSP
Vayana GSP has two telecom ISPs providing the MPLS connectivity between its AWS data centre and GSTN’s data centres in Delhi and Bangalore
GSTN itself has redundancy built-in through two massive data centres They have real-time synchronisation of data through a very fat network pipe.

Q. Does the Corporate have to integrate with Vayana GSP? What is the integration effort with GSP?

Vayana GSP is pre-integrated with SAP ASP. This ensures that the ASP’s data transmission to GSTN on behalf of multiple customers is done using the same integration with Vayana GSP. Accordingly, the corporate does not see any integration with Vayana GSP.

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